Anytime you change banks or designate a new bank account to fund your payroll tax liabilities, immediately notify your Tax Service Representative. Your account representative can provide you with the Tax Funding Authorization form that is required to ensure we have the new account information and authorization to draft funds from that new account. In addition to contacting the Tax Service, it is important to contact your bank to ensure that it has all of the required paperwork from your company to implement the funding change.
The timing of the process is critical. You must contact your bank and complete the appropriate forms to initiate the change a minimum of ten (10) banking days prior to the check date that will have taxes funded from the new account.
Complete the following steps to change the bank account used to fund liabilities.
1. Obtain and complete a Tax Funding Authorization.
Contact your Ceridian payroll district office or Tax Service Representative for a copy of this form. The Tax Funding Authorization grants permission to debit your bank account each payroll processing for the total amount of your tax obligation.
A separate Tax Funding Authorization form is required for each FEIN Federal Employer Identification Number .
If you are making a change, be sure to mark the "Change" box in the upper right hand corner of the form.
To complete the Tax Funding Authorization enter the following information:
Bank Name/Address: Enter the name of the bank and complete mailing address. This is the designated bank for your payroll tax liability funding.
R/T Number: Enter the 9-digit routing transit number for the bank listed above. Important: Ensure that the 9-digit routing number is a valid ACH Automated Clearing House and/or Wire routing number. The routing number on a check's MICR line is not necessarily valid for ACH or wire.
Bank Account Number: Enter the account number to be debited at the bank listed above.
Account Title or Name: Enter the name on the account.
Bank Contact Officer and Title: Enter the name and title of the primary contact at your company's bank.
FEIN: Enter the 9-digit Federal Employer Identification Number (FEIN) for which liabilities are to be debited from the bank and bank account provided in the Bank Information section. Include the FEINs for all divisions funded through this account.
District or Payroll Service: Enter the number of the Ceridian payroll district office or payroll service that processes your payroll, if applicable.
Payroll Service Client ID: List the payroll identification
Contact Information: Enter the name, title, phone and fax numbers of your company's contact.
Payroll Check Date: Enter the check date for which this authorization becomes effective in the "MM/DD/YY" field located on the bottom third of the form.
2. Contact your bank.
Your bank office may have its own authorization forms that need to be completed.
If so, be sure to complete those forms within the specified time period.
3. Submit the Tax Funding Authorization
to the Tax Service.
Send the entire form to the Tax Service a minimum of 10 banking days prior
to the check date of the first payroll that will fund taxes from the new
account. This is required because:
Both the Tax Service's bank and your bank will process an ACH debit through a pre-note cycle. This pre-note cycle takes approximately 10 business days.
Both the Tax Service's bank and your bank must establish a drawdown/reverse wire transfer process.
Upon receipt of the Tax Funding Authorization, the Tax Service updates your Client Master File to reflect the new banking information and coordinates the bank change with your next scheduled payroll.