Upon receipt of a complete and timely Start-Up Kit, the Conversion Department creates a Client Master File (CMF) for the customer based on the information received. The first step in creating the CMF is the systematic assignment of an identification number for the customer.
The CTS ID consists of seven (7) characters. The first five (5) represent the Tax Service Client ID. One Client ID is assigned per FEIN. The last two (2) characters represent client divisions. Divisions are created to correspond with a customer's payroll structure. A customer may cluster or segregate the payroll processing based on his company's needs. Separate groupings may be created for one of the following reasons:
Payroll processed separately by pay frequency (i.e., weekly, bi-weekly, semi-monthly, etc.)
Payroll processed separately by location (i.e., city, state, etc.)
Payroll processed separately by department within the company (i.e., hourly, salaried, executive, etc.)
Typically, each grouping is assigned a unique payroll identification number and is, therefore, assigned a unique division number on the Tax Service system in order to complement the payroll structure.